Dormitories are the main daily living scene for students and dormitory safety has always been the focus of safety management, as well as student safety work. Access to the halls of residence is the first priority, and can probably be summarised as follows: those who should not enter should not enter, and those who should return should return.

WEDS college dormitory access management solutions, in-depth dormitory scene to create the access management rules to fit the college, to solve the dormitory access rights allocation difficulties, workload, lack of mobility and other problems, in the premise of achieving refined management, release the workload, improve management capacity and service level. By configuring flexible dormitory access rules, combining with data analysis to complete the management of dormitory access and checking, and building abnormal real-time warning and data display boards, it realises real-time data sharing between multiple departments, improves the response speed to abnormal events and the ability to perceive safety, and helps the university to complete the transformation from passive management to active service.

Yantai Culture and Tourism Vocational College

Construction Background:

The College has students in day and residential accommodation, and their status covers secondary, senior and 3+2. The College wants to differentiate the management of students with complex status, and needs a more convenient and efficient way of isolating access to outsiders, returning to bed, checking bedrooms and other aspects, and needs timely warning for unusual events.

Solution:
By building an access management channel system in the dormitory building, access is strictly controlled by face recognition, which allows outsiders to enter and leave the dormitory.
For the complex role of the college’s student body, the combination of the system’s departmental organisational structure, access rules and approval processes enables different management access rules for different groups.
It collects data on students entering, leaving and staying in halls of residence, monitors the current occupancy statistics, displays real-time records of people passing through, displays real-time occupancy status of each hall, warning messages, and fluctuating curves of the number of people passing through.

Construction results:
According to the system of dormitory homing management, data is distributed in a hierarchical manner to meet the demands of different groups for differentiated management, while providing real-time alerts for managers at all levels.
Simplify the checking of students returning to bed, form accurate data on the return to bed, and synergise the staff of student safety management + dormitory safety management to respond to safety incidents before they happen and eliminate hidden dangers from sight.

A coastal college in Qingdao

Construction Background:
With nearly 26,000 students, over 2,000 teachers, 23 dormitories on the main campus and 7 dormitory buildings on the branch campuses, the student base is so large that it is impossible to rely on human resources to manage students’ return to bed and form accurate return statistics.

Solution:
We assisted the school in sorting out the basic files and premises files, and allocated 132 devices and mounted 28 large real-time homing screens as required according to the number of buildings and occupants.
Students return to bed using a face swipe and the back office generates return statistics.
It is customised to meet the school’s need to display information about the best dormitories and various announcements in “publicity mode” during the day and “return to bed mode” at night.

Construction results:
The platform controls the entry of people who are not from the dormitory, ensuring the safety of the dormitory, while strictly recording the entry and exit data, which can be used for various management decisions.
One screen for two uses, suitable for dormitory scenario use, better service to teachers and students, easy for the school administration to promote.

A vocational college of engineering in Hunan

Construction Background:
The school has a total of 20,000 students, 1,700 staff, 8 dormitories for boys and 4 dormitories for girls, and the school already has a boarding system.
Due to the large student and faculty base and heavy administrative workload, it is not possible to achieve fine-grained management and tutors have no way of receiving early warning information about non-returned students.
The process of contacting students for leave and non-return is cumbersome and the records are not conducive to retention. It is difficult to verify the identity of non-residence staff and external staff such as maintenance workers who need to enter the residence.

Solution:
A total of 96 devices were brought online in 12 dormitory buildings to form access routes.
Work with the school to sort out basic file information and establish external staff file information. Some of the school’s original face data is therefore imported and face recognition is used for entry and exit.
In terms of personalisation, the large dormitory homecoming screen further improves the statistical reports on dormitory checks by tutors and students who have not returned late by interfacing with third-party dormitories and displaying excellent dormitory ratings.

Construction results:
The Pc terminal, mobile terminal and data screen can be used to obtain the students’ dormitory and non-dormitory status in real time, making it convenient to check the dormitory all the time.
Face recognition effectively prevents people who are not in the dormitory from entering or leaving the building at will, and the background provides complete statistics on returning to bed, leave statistics and original access records to ensure student safety.

Hechi College

Construction Background:
There are 15,000 students in the school, and the dormitories are divided into three campuses: Yi Yuan, Ya Yuan and Jing Yuan.

Solution:
The establishment of dormitory entry and exit channels in conjunction with face entry and exit identification equipment, through the construction of access management channel systems in the dormitory building, to strictly control the entry and exit behaviour of outsiders.
Collecting data on students’ entry and exit from halls of residence, with a system for bed-return management, provides managers with real-time alerts, simplifies bed-return checks for students and creates accurate bed-return data.
Synergise the staff of Student Safety Management + Residence Safety Management to provide timely response to safety incidents before they occur and eliminate potential hazards before they become invisible.

Construction results:
Students and teachers who are accommodated in halls of residence automatically have access rights to the building, preventing the entry of outsiders or non-residents, enhancing the safety of access to halls of residence and preventing the occurrence of cohabitation.
The system provides alerts for non-return and excessive bedtime, with customisable push targets and multi-level alerts based on the time exceeded, turning the school from reactive to proactive and preventing abnormal events before they happen.
The system can be customised according to the school’s specific management requirements, and the rules can be set according to three dimensions: building, college and year.
Powerful hierarchical authorisation management, which can be authorised according to the personnel dimension and the dormitory building dimension, with managers only having the authority to manage students and dormitory buildings within their jurisdiction.

More school cases

A medical school in Chengde

A vocational college in Three Gorges

Jinzhou Medical University

A power university in Three Gorges

Shandong Well Data Co., Ltd., a professional intelligent identification hardware manufacture since 1997, support ODM, OEM and various customization according to customers requirements. We are devoted to the ID identification technology, such as biometric, fingerprint, card, face, integrated with wireless technology and research, production, sales of intelligent identification terminals such as time attendance, access control, facial and temperature detection for COVID-19 etc..

We can provide SDK and API, even customized SDK to support the customer’s design of terminals. We sincerely hope to work with all of the users, system integrator, software developers and distributors in the world to realize win-win cooperation and create the wonderful future.

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